Distribute your employee handbook and HR policies to every staff member, track exactly who has read and signed each version, and build a defensible compliance record that stands up when it matters most.
Employee handbook · Mandatory sign-off · Onboarding · Offboarding · 14-day trial
HR policy compliance isn't just about having the policies. It's about proving every employee received, read, and understood them — every time they changed.
Replace your PDF handbook with a living, searchable policy library. Updates go live instantly — no reprinting, no redistributing USB drives. Staff always access the current version, and you know who has acknowledged it.
Designate any policy as mandatory reading. Staff must acknowledge before they can dismiss the notification. Persistent reminders are sent until sign-off is complete. Managers see real-time completion status for their teams.
New starters get their policy reading list on day one — automatically assigned based on their role. When staff leave, their complete acknowledgement history is preserved in the audit log and their access is instantly revoked.
When a disciplinary matter or employment tribunal arises, pull a complete acknowledgement record in seconds. Prove which version of each policy the employee received, when they signed it, and that reminders were sent for any delayed completions.
In most jurisdictions, a digital acknowledgement with a captured identity, timestamp, and IP address is accepted as evidence of receipt in employment matters. Our Knowledge Axis acknowledgement records include all of these elements and have been used successfully in Fair Work proceedings in Australia.
Yes. Sensitive HR documents — executive remuneration policies, investigation procedures, confidential grievance handling guides — can be restricted to specific roles. Regular staff see the policies relevant to them; sensitive content is hidden from general view.
Set a review date on each policy when you publish it. As the date approaches, the policy owner receives an automatic reminder. Once reviewed and updated, the new version is distributed and staff are prompted to re-acknowledge — closing the annual policy cycle without any manual tracking.
Yes. SCIM provisioning keeps users automatically synchronized with your HRIS. New employees are added to Our Knowledge Axis when onboarded in your HR system, and deactivated when they leave — no manual user management required. Supported platforms include BambooHR, Workday, and most SCIM-compatible systems.
The platform records all reminder attempts and the employee's failure to acknowledge. This creates a documented record of non-compliance that HR can use in managing the situation. Escalation alerts notify managers and HR when acknowledgements remain outstanding beyond a set threshold.
The best time to build a defensible HR policy record was before an issue arose. The second best time is now. Start your 14-day trial — no credit card required.