Stop managing compliance
with spreadsheets and email chains
Building managers use Our Knowledge Axis to run maintenance SOPs, track contractor access, manage certificate expiry and produce a full audit trail — so every inspection, insurance claim, and council audit is answered in minutes, not days.
A lift inspection certificate expires in 12 days. Our Knowledge Axis emails your building manager automatically. They assign the Lift Inspection SOP to the approved contractor. The contractor follows the step-by-step procedure, marks each step complete, and uploads the new certificate. Three weeks later, your insurance provider requests proof of compliance — you export the full timestamped record in one click.
How your building team uses it — step by step
Upload SOPs & Certs
Store maintenance procedures, compliance certificates, and contractor induction docs in organised libraries.
Assign to Contractors
Give contractors scoped access — they see only their assigned SOPs. Nothing internal is exposed.
Execute & Sign Off
Contractors complete each step, add notes, and mark done. Every action is timestamped and logged.
Prove & Export
Audit trail ready for insurance, council inspection, or legal review — exported as a report in seconds.
What building teams use it for
- Run step-by-step maintenance SOPs with contractor sign-off at every stage
- Track certificate expiry dates with automatic alerts 30 days before due
- Give contractors scoped access to their assigned procedures only
- Log building incidents — tenant complaints, hazards, emergency events — with timestamped records
- Keep compliance records for insurance, council audits, and body corporate requirements
- Manage multiple properties from one account — each as a separate workspace
Built for property compliance
Maintenance procedures broken into numbered steps. Contractors complete each one with notes and timestamps.
Assign expiry dates to compliance documents. Automated email alerts before they lapse.
Contractors see only their assigned documents. No internal policies or pricing documents exposed.
Log tenant complaints, near-misses, and hazard reports as searchable, categorised incidents.
Every login, view, step completion and upload logged with user ID, timestamp and IP address.
One account, multiple property workspaces. Different teams, separate records, single login.
Replace your spreadsheet with a system that proves compliance
Free 14-day trial. No credit card. Your first property set up in under 10 minutes.
Start Free Trial → Request a Demo